Plan4event is the best tool to review proposals, compare, customize and reserve spaces, food or other activities for your event.
Book top merchants in a matter of minutes and eliminate the stressful hours and constant interruptions from your day in order to plan your event.
Based on your needs, we specify details for space, food and other services. We will contact best merchants to get their availabilities and proposals
Review detailed quotes with specifics about menus, space and beverages arrangements, activities, and prices. Chat with us to change services and view updated pricing
With the menus, beverages, space arrangements among other details for up to 3 proposals, so you can compare quality of services vs prices
Reserve all the merchants with 10% of the event price. You can view the merchant’s term of services at any time
You will get notifications with merchant reminders and deadlines for changes and payments
Review estimates for space, food and activities from restaurants, venue-caterer or other combinations that fit your needs. So you have an accurate quote for the entire event, not just a slice of it
We understand that sometimes you have some providers in mind for your event. We can request their quotes on your behalf.
Our merchants are curated based on excellence of service, ratings and flexibility
You don’t buy a package. Instead you chat directly with us to customize the proposals, and get final prices
With our comprehensive proposals and processes, you don’t forget planning details, and have transparency about the services you are receiving. Therefore, you can focus on enjoying the event!
"Maria has turned a broken (...and highly frustrating) event acquisition process into a new concierge service that will not only save you time, it will also provide you with vendor options that fit your budget, your preferences, and your personality."
“Despite the fact that I didn’t have a large budget for this particular event ($1K), Plan4event provided a wide variety of vendor recommendations...
If I had not used Plan4event, I would have spent several hours visiting websites, submitting requests for info, and following-up. Or I would have had to delegate the task to a virtual assistant and pay for that expense.
I really felt like I had a concierge service vs. an impersonal automated experience. I received the professional feedback and direction I needed, without any pushiness or pressure.”
“The detailed information I received with the quotes was excellent — it included four different vendor listings, along with their unique requirements, prices, reviews, service and amenity descriptions, response time, and photos. Not only was the vendor listing incredibly useful, it saved me a ton of time. Probably close to 8 hours of work.”
As the Risk Manager for Checkout at Google, back in 2007, Maria found herself working 12+ hour days managing a growing department, while also spending 10+ hours of her week researching a variety of venues for her upcoming team-building event. With a Masters in Engineering and Management Systems and a background focused on organizing data at companies like PayPal, Maria was determined to use technology to automate the search process for busy team leaders — leaders who would never consider themselves event planners, despite the fact that they were planning a handful of events throughout the year.
Save time by having all information needed to vet, compare, and reserve the best merchants in one-place.
Save energy by completing only one form, and dealing with all the merchants in one place.
Have peace of mind that your event will go smoothly, with our detailed proposal, updates based on your chats, and post-payment notifications.
Worry about quality of merchants & accuracy of services, and waste time organizing information from multiple communications.
Get distracted by calling each merchant independently or filling up multiple forms, just to repeat if prices are higher than your budget.
Get surprised about additional fees or details you forgot to ask, because you are not a full-time event planner.
NO MORE wasting hours of your valuable time searching for the perfect vendor for your eventGet My Quotes
Yes, we will contact them and include their proposal, if they accept working with our platform.
You indicate the type of event you want to plan. Our algorithm will provide an estimate of the prices and initial proposal for merchants that fit your criteria. You then can contact the merchant, and customize the proposal via our chat. The merchant will update the prices and services. You can reserve after you are satisfied with proposal, by depositing 10% of the event price.
Yes, we provide a chat platform, and also functionality so the merchant can update the proposal with new prices and any other changes. You’ll receive notifications of the merchant actions, and will be able to see the changes immediately. We also offer customer support with our AI bot and agents for any questions that you may have.
The merchant is notified about your reservation, and may send you an additional contract with the details discussed in the proposal. We pay the merchant the 10% deposit (minus our fee), and you’ll just have to worry about the extra 90% the day of your event. We notify both you and the merchant of the various deadlines for payments, or to make changes or cancellations.
Yes, most merchants understand that you may have changes in number of guests and/or menu or other services. Before you pay, we list the deadlines for changes and cancellations. We notify you of those deadlines, once you pay. To make changes to your proposal, you can contact us, or the merchant directly. If the total event’s price is changed, then you pay the final amount minus the deposit directly to the merchant on the day of the event.
We personally talk to each vendor to ensure they are reliable (and not loco). We select merchants that have good reviews, or ratings, and vet them based on customer experience, response time, quality of service, quality of food and flexibility.
Most merchants have deadlines for cancellations without fees. If you cancel with enough time, we will return your deposit after 30 days from cancellation. Otherwise, we give the deposit to the merchant.